S.P.C. Committee Meeting Agenda 10.03.26

You are cordially invited to attend the meeting of Full Council to be held on Tuesday 10 March 2026 at Shenstone Community Library at 7.15pm.
Odette Ghent
Parish Clerk/RFO – Shenstone Parish Council
Date of notice: 4 March 2026

146 Register of members in attendance

147 Acceptance of apologies.

148 Public Participation.

Members of the public are invited to address Council for a maximum of 15 minutes.

149 Declarations of interest.

Members should consider whether they should partake in any discussion or vote on matters on the agenda unless they have a dispensation:

150 To accept and confirm minutes of the last Full Council meeting on Tuesday 10 February 2026

151 To receive reports from District and County Councillors.

152 Finance.

Current financial position as of Wednesday 4 March 2026

Unity Account £34,435.05 Nat West Current Account

£1,031.30. Nat West Business Reserve £18,938.17. Nat West Liquidity Account Ring Fenced funds for ear marked projects £88,089.47

1. Recommendations from Finance Committee meeting held Tuesday 24 February 2026

1. To move £16,772 (residue of the Cemetery fund not required) from earmarked reserves held in Nat West Liquidity A/C to the General Reserves held in Nat West Reserve A/C

2. To open up an interest bearing Unity Bank deposit account to hold the precept funds and drawn down as required.

3. Nat West Bankline – to facilitate dual authorisation to open a bank line facility at a cost of £20 per month.

4. To consider the ringfenced £15k Traffic Calming BID to go back into general reserves.

2. Community Grants 2025/26

1. Confirmation that no community grants can be considered until after 1 May 2026.

2. Recommendation to cap the limit per application to £500 subject to availability of funds.

3. New grant procedure to be updated.

3. Financial transactions for February 2026 for approval
    Link to financial transactions spreadsheet

4. Consideration of current financial position against budget and forecast.

RECOMMENDATION: Fully approved for proposed resolution at Council.

5. Financial Services Compensation Scheme (FSCS) for noting it has increased its deposit protection limit from £85,000 to £120,000 per eligible person 1 December 2025.

6. Cemetery Fees for consideration to keep fees for EROB & internments at current rates but to add admin fees for change of ownership etc @ £50 – £100 depending on complexity

7. Council structure – to consider having three committees reporting to Full Council being Finance, Employment/H&S and Planning and Property, work to be done on this with a view to it being reviewed at the May 2026 Annual meeting, along with Policy updates and Terms of reference.

Next meeting of the Finance, Legal, Health & Safety Committee Tuesday 21 April 2026 (note change of date)

153 Clerk’s update on outstanding items from last meeting:

• Review of contracts, for Utilities, IT support, Telephone & Broadband and Website

154 Grounds Maintenance grants for Shenstone/Stonnall and Little Aston playing fields

• Clarification of scope of work by LDC/Lengthsmen and Tonks Tree Services

• Review of 2025 and proposed procedure for 2026, with recommendation from Finance Committee.

155 To consider a Councillor led grant for Stonnall Community room for additional chairs, Cllr M Cox (up to £1,000)

156 Planning.

Approve planning applications received in last month and update on any objections/ developments.

Next meeting of the Neighbourhood, Planning & Property Committee Meeting: Tues 24 March 2026, at 5.30pm Parish Office.

157 Neighbourhood plan reviews. (if any)

Shenstone- update & next steps: Cllr Thompson

Stonnall- update & next steps: Cllr Whitehouse

Little Aston. Update on Reg 14 flyer and to note the date of the consultation being 17 March 2026 at Little Aston VH

158 Westgate GP practice reduced opening hours update (Cllr D Thompson)

159 Shenstone Playing Fields Management Committee (SPFMC)

1. SPFMC constitution formal confirmation

2. AGM 20 May 2026, two SPC nominees required

160 Severn Trent Pinfold Hill Pumping Station (Cllr D Thompson)

CLOSED SESSION

Under the public Bodies (Admission to meetings) Act 1960, a resolution has been made for the public and press to be excluded from the meeting at this point during consideration of the following item 161

161 Employment

1. Lengthsman – recommendation from Finance Committee to extend the temporary self-employed part time contractor until the end of June and to start the recruitment process of a part time employed Lengthsman.

2. Cemetery Records – update on transition of the burial duties now being done in house.

162 Next meeting of Full Council 14 April 2026 at Little Aston Village Hall at 7.15pm